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WhatsApp for travel and hospitality: bookings, itineraries and guest support

Delight guests with instant booking confirmations, itinerary updates and on-demand concierge over WhatsApp.

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Why Travel & Hospitality teams run on WhatsApp

With WhatsApp for travel & hospitality, delight guests through real-time booking confirmations, personalized itinerary updates, and on-demand concierge, all using WhatsApp. Automate travel notifications, streamline guest requests, and manage feedback instantly to create memorable experiences that keep travelers returning, empowered by WhatsApp for travel & hospitality solutions.

Window in which replying costs nothing
24 hr
Rupees per utility message, at Meta rate
0.115
Markup Wbotz adds to Meta message charges
0 %
Countries where WhatsApp is available
180 +

Where WhatsApp does the work

  1. Capture

    Enquiries from ads, listings and your site open a chat with an agent who can quote the same day.

  2. Convert

    Itineraries, quotes and the booking payment link move in one thread instead of a mail chain.

  3. Serve

    Booking confirmations, check in details, travel alerts and on trip support all live in the same place.

  4. Retain

    Trip anniversaries, seasonal packages and referral asks bring travellers back next year.

From enquiry to check out, in one thread

Travel is a long conversation with a hard deadline. Quotes, documents, changes and questions all have to reach someone who may be in another time zone with patchy data. WhatsApp is where they will see it.

Quote while the traveller is still deciding

Itineraries, packages and prices go out in the chat as soon as the enquiry lands, with the photos and the day by day plan attached.

  • Collect dates, party size and budget in a flow first
  • Send itineraries, photos and prices as one message
  • Traveller forwards it to whoever else is deciding
  • Follow up automatically until they answer
See WhatsApp flows

Take the booking and the payment in the thread

Payment links, confirmations and vouchers all move in the same conversation the quote was sent in.

  • Payment link sent when they say yes, not the next morning
  • Booking confirmation and voucher follow automatically
  • Balance payment reminders on a schedule
  • Everything stays retrievable in one thread
See transactional messages

Handle check in and arrival details

Directions, check in windows, room details and pickup arrangements go out before the traveller has to ask.

  • Pre arrival messages timed to the travel date
  • Directions, pickup details and contact numbers attached
  • Early check in and upgrade offers before arrival
  • Special requests collected before they land

Support the guest during the trip

Delays, changes and questions happen mid trip. A thread they already have open beats a helpdesk number they have to find.

  • One number for the whole trip, worked by your team
  • Flight and itinerary change alerts as they happen
  • Replies within 24 hours of their message cost nothing
  • Route by property, destination or language
See the team inbox

Bring them back next season

Past travellers are the cheapest bookings you will get. Seasonal packages and trip anniversaries reach them directly.

  • Segment by destination, season and spend
  • Anniversary messages a year after the trip
  • Early access to seasonal packages before public sale
  • Review requests while the trip is fresh
See drip campaigns

Messages you can send from day one

Every message below is a template you can adapt in Wbotz. Meta prices messages by category, so each example carries the category it is sent under.

  • Itinerary and quote

    Hi {{name}}, here is the {{nights}} night {{destination}} plan for {{party_size}} travelling {{dates}}: {{price}} including {{inclusions}}. Full itinerary attached.

    Marketing ₹0.8631 per message, at Meta's rate

  • Booking confirmation

    Booking {{booking_id}} is confirmed for {{destination}}, {{dates}}. Voucher attached. Balance of {{balance}} is due by {{balance_date}}.

    Utility ₹0.1150 per message, at Meta's rate

  • Pre arrival details

    Your stay at {{property}} starts tomorrow. Check in from {{checkin_time}}. Address: {{map_link}}. Airport pickup: {{pickup_details}}.

    Utility ₹0.1150 per message, at Meta's rate

  • Travel alert

    Update on {{booking_id}}: {{change_summary}}. Your revised {{affected_item}} is {{new_details}}. Reply here and we will sort out anything that no longer works.

    Utility ₹0.1150 per message, at Meta's rate

  • Post trip review request

    Welcome home {{name}}. How was {{destination}}? A quick review helps other travellers: {{review_link}}. Anything that fell short, tell us here.

    Utility ₹0.1150 per message, at Meta's rate

  • Seasonal package to past travellers

    Hi {{name}}, {{season}} packages for {{destination}} open on {{date}}, from {{price}}. Past guests get first pick. Want me to hold dates?

    Marketing ₹0.8631 per message, at Meta's rate

Rates shown are Meta's, passed through at cost. See the full rate table .

Multiple integrations, a single dashboard

Connect all your essential business tools and platforms with a single unified dashboard. Manage WhatsApp alongside your CRM, e-commerce, marketing, and support systems to streamline workflows, synchronize customer data in real time, and empower your team to deliver faster, more personalized customer experiences, all from one place.

WooCommerce, WordPress, Ninja Forms, Gravity Forms and more connected to a single Wbotz WhatsApp hub
  • WooCommerce
  • WordPress
  • Gravity Forms
  • WPForms
  • Ninja Forms
  • Contact Form 7
  • + REST API & webhooks

Frequently asked questions

How can WhatsApp improve guest communication in travel and hospitality?
By enabling direct, timely messaging for bookings, alerts, and support.
Can WhatsApp send automated booking confirmations?
Yes, automated messages confirm reservations and provide essential details.
Is WhatsApp secure for sharing guest information?
End-to-end encryption ensures privacy and compliance with regulations.
Can WhatsApp chatbots handle guest service requests?
Yes, chatbots provide instant answers and escalate complex issues.
How do real-time travel updates work on WhatsApp?
Automated alerts notify guests about flight changes, delays, or transportation.
Can WhatsApp help upsell hotel or travel services?
Yes, personalized promotions can be sent to engaged guests.
Does WhatsApp integrate with hotel and travel management systems?
Integration is possible for streamlined communication and data management.
Can WhatsApp collect feedback from guests?
Interactive surveys and chat forms help gather valuable guest insights.
Conversations handled on Wbotz
100K+
Conversations answered by chatbots
10K+
Markup added to Meta message charges
0%

Start on WhatsApp without paying a markup on every message

Put your campaigns, chatbot and team inbox on one official WhatsApp number, and pay Meta rates for the messages you send. Setup and green tick support are included.

  • 14 day free trial
  • No credit card required
  • No markup on Meta message charges

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